Migrating from Legacy Workflows to Power Automate: Advantages and Strategy

Microexcel > Microsoft Blogs > Migrating from Legacy Workflows to Power Automate: Advantages and Strategy

Latest updates on the Microsoft site have announced that the Power Automate Desktop is now available to Windows 10 users at no extra costs. It also comes with new updates in the latest March 2021 release. These include shared flows, console settings, flow designer enhancements, new actions, and the use of variables in the recorders.

If you are excited to hear this, we understand.

Power automate is a powerful tool to automate business processes. You can schedule automated email reminders, move business data between systems on a schedule, connect to almost 300 data sources or any publicly available API, and even automate tasks on your local computer such as computing data in Excel.

With Power Automate, you get to create automated workflows for repetitive tasks and processes. It comes with built-in connectors to meet a wide range of operational requirements. It also helps in creating low-code, or no-code workflows with point-and-click simplicity. Automated workflows simplify your business operations, and help you manage them better for increased productivity. You can also migrate your existing workflows in legacy systems such as Agilepoint, Pega BPM, Apache Airflow, Nintex, and others to Power Automate for varied advantages.

Top Reasons to choose Power Automate

Savings in Subscription Costs: If your current Apps and Workflows only require standard connectors, avoid spending on additional extra licensing costs by using Power Automate. Your standard O365 licenses include this. However, premium connectors used in designing workflows must be separately purchased. Power Automate also supports the creation of custom connectors to connect to web-services.

Ease of Access: Power Automate is included in the Office 365 solution. On the other hand, other platforms require a separate installation and set-up on your on-premise farm or an Office 365 tenant.

Third-Party Integration: Power Automate has hundreds of connectors for various data sources. Other platforms have fewer connectors limited to major applications. Using Power Automate, you can connect to most of the available data sources for building your workflow.

Expiry of Workflows: Most workflow instances can be active for a year after they are created, Power Automate workflows however time-out in 30 days. There is an easy solution to overcome this. You can split Power Automate workflows into smaller flows, with a controller workflow that would use an HTTP request to call the required Power Automate flow that would process the request. The ability to create a HTTP request is one of the major advantages of using Power Automate for designing and running workflows.

User Interface: When compared to other platforms, Power Automate has a better UI, apart from effective debugging tools that can be used while developing your workflows.

Strategy for Migrating Legacy workflows to Power Automate

Strategy for Migrating workflow

There are several steps to consider while migrating workflows from Legacy system. You can plan your migration to Power Automate by following the broad schema of migration as listed below.

Identifying Workflows: This is the first part of the migration journey and deals with a thorough analysis on identifying workflows to be migrated. These can be based on their usability, complexity, criticality, and ease of migration.

Optimizing Triggers: This step involves identifying the appropriate triggers for workflows, so that you can minimize them to achieve the desired results. This is especially useful, as both the licenses are trigger based. You can work on minimizing them and optimizing the workflow that you intend to migrate.

Replicating and Developing Workflows: Power Automate offers a wide range of capabilities to build workflows using existing templates and connectors. Use them to replicate existing workflows and leave the rest for migration.

Migration: This is the actual process of migration of workflows to Power Automate. You can make use of the wide range of features available here to migrate your workflows from a different legacy system to Power Automate.

That migrating workflows from Legacy Applications to Power Automate is a beneficial and viable option is indisputable. This is especially true if you use an Office 365 license, since Power Automate has extended features that help you easily design and manage workflows. You also get the added benefit of Robotic Process Automation capabilities with Power Automate. With Power Automate, you can be assured of improved efficiency of your workflows, enhanced productivity, and streamlined operations.